Who we are
Reference to “we” or “us” in this privacy statement means The UK in a Changing Europe, the research initiative based at The Policy Institute, King’s College London. The UK in a Changing Europe uses your personal information to provide you with updates and information regarding our work and events. This privacy statement can be used in conjunction with King’s College London’s general privacy statement which can be found here.
If you have any queries about the UKCE privacy statement, please contact:
The UK in a Changing Europe
Room 1.15, Virginia Woolf Building, 22 Kingsway, London, WC2B 6LE
This privacy statement explains the kinds of information we may obtain from or about you when you sign up for our newsletter, our events, or contact the UK in a Changing Europe directly. It states how we may use that information, and who we may share that information with. KCL respects your right to privacy and we are committed to complying with applicable data protection and privacy law in the UK.
Any personal information which you provide to us and/or which we obtain about you, will be kept secure and confidential using appropriate organisational and technical measures.
What personal information do we collect?
We collect your name, organisation, job title and email address. The processing will take place in line with the requirements of data protection legislation.
Why we process your data
As data controller King’s College London can process your personal information under the Data Protection Act 1998 and subsequent enactments (including the EU General Data Protection Regulation, or “GDPR”, which comes into force on 25 May 2018).
We process your personal information for the following purposes: to keep you informed about our work, events, publications and other relevant research.
We process your data based on the following reasons: legitimate interests. It is in our legitimate interests to share the work, research and events of the UK in a Changing Europe, and that interest is not overridden by your interests and rights.
The benefits of the processing are it allows us to maintain contact with stakeholders in relation to this work.
The impacts this would have on you are your details will be stored on the UK in a Changing Europe’s records. You will also be contacted by the UK in a Changing Europe in relation to our research, events and receive our weekly newsletter.
In our assessment, the impacts on you do not override the benefits of the processing.
How do we collect your data?
We collect data to operate effectively and provide you with the best experience at the university. You provide some of this data directly to us, when you sign up for our newsletter, register for an event or contact the UK in a Changing Europe or any of its staff directly.
Third Party websites
Our website may contain links to third party websites. If you follow these links, please note that these websites have their own privacy statement which are entirely separate from King’s College London and King’s is not responsible for them.
Who do we share your data with?
We only share your data with MailChimp (our newsletter providers) or a third party in the case of a joint project (event or other research) with an external organisation. We won’t share your email address, just your name and organisation, and only if it is necessary to do so. In the event, we will make sure to seek your permission beforehand and keep you informed of who we are sharing your data with, and why.
How do we protect personal information?
We use a secure and we take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. The Information Compliance team is consulted in early stages on new large scale personal information processing activities to advise how the processing activities can adhere to data protection legislation.
How we keep your data secure in other countries?
For this particular processing activity, detailed in this privacy statement, we do not transfer personal data outside of the EU/EEA. Mailchimp’s servers are in the USA and use standard contractual clauses from EU to US.
As data controller the university will process your personal information in accordance with your rights under data protection legislation.
Your rights are:
(a) right to be informed
(b) right to gain access to your data
(c) right of rectification
(d) right to erasure
(e) right to restriction
(f) right to portability
(g) right to object
(h) right not to be subject to automatic profiling or decision making
If you have any queries in relation to how your rights are upheld, please contact the Information Compliance Team at the Department of Business Assurance, email: firstname.lastname@example.org.
Requests from individuals to access their personal information will be managed in accordance with the Information Commissioner’s Subject Access Code of Practice. To find out more information on how to make a subject access request please visit our webpage here.
You can complain to the university by contacting the Information Compliance team in relation to how your data was processed. If you are not happy with our response, you can then take the matter to the Information Commissioner’s Office.
How long do we keep your data for?
The university stores data about you in line with its retention and disposal schedule which can be found here. We keep your personal data for 7 years.
Changes to your personal information
To help ensure that your information is kept accurate and up to date, if your personal details change please notify us through ukandeu@UKandEU.ac.uk.
Lawful basis for processing personal information
To keep you updated about our work and events we process your personal data based on the lawful basis of legitimate interests.
By providing us with your personal information you acknowledge and consent to KCL processing your personal information in accordance with the purposes as laid out in this privacy statement.
King’s College London’s’ Data Protection Officer is:
Assistant Director of Business Assurance (Information Compliance)